Reaching a Generation Children Ministry: Administrative Assistant

Reaching a Generation Children Ministry seeks to appoint an Administrative Assistant, based in Midrand, Gauteng.

S/he will assist the Programme Manager in the HIV Prevention Tertiary Programme and also provide assistance in the implementation of programmes.

Responsibilities:

• Assist in creating and managing programme strategies and tactics to meet intended objectives;
• Consult with programme leader and local staff for programmes design, implementation and management;
• Coordinate with the M&E Manager and Hope Education for the hiring of consultants to design baseline studies, monitoring and evaluation (M&E);
• Coordinate with student body councils, faculty and others to establish program relationships;
• Implement and schedule training workshops for students;
• Manage and assist with the Materials Development Manager to update, edit and correct programme curriculum;
• Mobilise students to launch cutting edge prevention campaigns in tertiary institutions;
• Contribute to organisational strategic planning and budgeting;
• Manage and supervise programme staff and volunteers;
• Work with students to compile and develop values-based awareness and prevention campaign and strategies for each institution;
• Prepare materials for consultation week with second year students as identified and chosen by institutions to function as key leaders and mentors for upcoming first year students;
• Taking minutes;
• Manage written and electronic correspondence;
• Reconcile travel and expense receipts and records;
• Devise and maintain office systems, including data management and filling;
• Arrange travel and accommodation and, occasionally, travel with the Manager;
• Carry out background research and presenting findings;
• Produce documents, briefing papers, reports and presentations;
• Manage record keeping for accounts and budgets.

Requirements:

• Minimum of five years experience in a similar position;
• Minimum of three years experience in general office responsibilities and procedures;
• Knowledge of HIV prevention;
• Knowledge of principles and practices in office management and organisation;
• Experience with bookkeeping;
• Ability to work independently or in a team;
• Computer literacy;
• Analytical and problem‐solving skills;
• Communication skills;
• Flexibility.

To apply, submit a CV to reneb [at] rag [dot] org [dot] za.